MINUTES OF THE PARISH COUNCIL MEETING HELD ON MONDAY 2nd AUGUST 2010 IN THE METHODIST CHURCH HALL, BROADMAYNE
Present Cllrs Mrs J Salt, Mrs S Toogood, C Donaghy, A Mason, S Diamond, K Jury, Mrs V Latham
In attendance District Cllr Alan Thacker, County Cllr David Crowhurst, Dr J Davis (Clerk) and three members of the public.
Apologies for absence
10/105 There were none.
Declarations of Interest
10/106 There were none.
Minutes of meeting held on 5 July 2010
10/107 The minutes of the meeting held on 5 July 2010 were approved and signed as a correct record.
Planning and Tree Matters
10/108 (a) Decisions and correspondence on previous applications (i) Land to the rear of 1 Martel Close: approval of reserved matters – permission granted subject to three conditions. (ii) 23 Old Brickfields: retain decking and extension to patio – permission granted subject to one condition. (iii) 18 Rectory Road: dwelling with double garage and new access; relocate garage for 18 Rectory Road – application withdrawn.
(b) Consultations (i) 6 Chalky Road: demolish timber garage and erect new garage with storage in roof space. The Parish Council objected to this application on the following grounds: inconsistency between the planning application and design statement about proposed use – one refers to use of the roof space for storage or and the other to use as an office (the Parish Council would be likely to object to any future application for a change of use of this building); the new building is unacceptably high in the context of Chalky Road; the round window is not in character with existing buildings in the vicinity; possible impact on trees. (ii) 4 Chalky Road (Lytchetts): convert lower ground floor to two sheltered housing units and extend ground floor to provide six further bedrooms and conservatory. The Parish Council supported this application but expressed concerns about the parking arrangements in view of the fact that eight new residential places would be created at the home. Parking on Chalky Road in the vicinity of the Lytchetts entrance already created problems for pedestrians and other residents who shared that entrance. The Parish Council suggested that as a condition of approval the applicant be asked to either provide or fund a footway between the Lytchetts entrance on Chalky Road and Rectory Road. (iii) 19 Main Street: convert outbuilding to self-contained unit of accommodation. Widen access into courtyard. The Parish Council did not object to this proposal but expressed concerns about possible additional traffic movements on to the A352 at a difficult junction. (iv) 6 Rectory Close: single storey extension and attached garage. No objection. (v) Consultation on making of a TPO on trees at 18 Rectory Road. The Parish Council supported the making of this TPO and asked for it to be extended to include a third copper beech on the property.
(c) Other planning matters The Chairman reported that the paint which had been used wrongly to cover the Victorian mathematical tiles on the walls of 5 Main Street (Manor Farm) was peeling off. The Clerk was instructed to write to the District Council to express the Parish Council’s concern about the state of this listed building and to ask if any action could be taken to rectify the situation.
Reports
10/109 (i) County Cllr David Crowhurst (i) expressed his concern about pavement parking in Spring Gardens and elsewhere, this being a problem for the emergency services; (ii) reported that as part of the NHS re-organisation there would again be a medical officer of health for county councils; (iii) that he was chairing the panel overseeing the modernisation of the library service and that ensuring proper consultation on this was part of their brief; (iv) that as a member of the police authority he had received a draft document setting out the new policing arrangements which included election of the chief constable.
(ii) District Cllr Alan Thacker reported (i) that many new consultation papers were being issued by central government, for example, on licensing; (ii) that West Dorset District Council and Weymouth and Portland Borough Council were, in effect, to be amalgamated (many savings would be accrued by this and other cooperative working); (iii) that all but one party had now signed the agreements pertaining to the new swimming pool and that this problem might delay the works by up to six months.
(iii) PFA Cllr Mrs Toogood reported that there had been some vandalism to the brickwork and rendering at both ends of the tunnel in the children’s play area. Repairs were being arranged. The Chairman said that she would report this to PCSO Vicky Hedges.
(iv) Village Hall Cllr Mason said that the Hall Committee was still keen to press ahead with the car park extension.
(v) DAPTC Central Area Committee Cllr Mrs Latham reported that she had attended the meeting in Sherborne. This had been well attended and matters discussed had included post office closures, budget cuts at WDDC, housing, and the Lengthsman Scheme. It had been suggested that parishes group together for this. There had also been a presentation about the Charles Street development and associated parking issues (see minute 10/102 also).
Financial Matters
10/110 (a) Financial Statement The Clerk presented the July financial statement and drew the Council’s attention to the changes in receipts and payments since the last meeting. It was proposed by Cllr Jury, seconded by Cllr Donaghy, and RESOLVED to approve payments as follows:
Payments already made and included in the financial statement:
RJS Window Cleaning (June) £ 23.50
DAPTC (for Code of Conduct Road Show) £ 5.00
Payments for approval
Clerks and Council’s Direct subscription £ 11.00
Correspondence
10/111 The following items of correspondence were noted:
(i) Dr David Evans, Director of Planning and Community at WDDC, had agreed to give a presentation about the Charles Street development and its implications for parking in the town at the Parish Council meeting on 4 October. It was agreed that because of the likely level of public interest in this that the Parish Council meeting that day should be held in the village hall. The Clerk was asked to advertise this and make the necessary arrangements.
(ii) WDDC consultation on a policy for the licensing and regulation of sex entertainment venues. The document was available on the WDDC website and Councillors were asked to advise the Clerk if it was considered a response should be made.
Update on village hall car park project
10/112 Cllr Diamond reported that he had not yet received any new quotations from the companies which had been approached. The Clerk was asked to pursue these.
Update on 1 Cross Tree Close
10/113 The Chairman reported that it was still not known if and when DVA would terminate its tenancy and that there had been no further interest from the prospective new tenant. It was agreed that until the tenancy situation became clearer no works should be carried out on the building, although Steve Hillman would be asked to deal with the weeds and tidy up the car park.
‘First Responder’
10/114 Cllr Mason reported that two new volunteers had come forward although two of the original group would not be able to participate. He proposed putting up a notice seeking volunteers for the scheme in the ‘Black Dog’.
Speeding through the village
10/115 The Chairman reported that she had learnt that because of the economic downturn the proposals for the Binnegar Waste Disposal Unit would not be going ahead apart from some minimal preparation works to keep the planning permission live. That being the case, the increase in lorry movements along the A352 would not materialise. In these circumstances, pursuing the mitigation measures was not viable. Cllr Diamond had however carried out analysis of the latest SID data and it was agreed that the Clerk should use this to re-open discussions with the county council about the installation of VAS in Broadmayne, citing Bere Regis, Milborne St Andrew and Winterborne Whitechurch as examples of parishes which had that system.
Matters of Report
10/116 Clerk The Clerk reported that she had written to Oliver Letwin asking him to sign the Early Day Motion on the implementation of the Sustainable Communities Act. He had replied to say that as a Minister he could not sign EDMs but that he was working behind the scenes to ensure its speedy implementation Councillors Cllr Jury said that he still had concerns about pavement parking in Conway Drive. Other Councillors reported similar problems on Knighton Lane.
Democratic Period
10/117 During the democratic period a member of the public reported on the weed growth on the footways of Broadmead which were creating a hazard. Cllr Crowhurst asked for the details to be sent to him.
Date of next meeting
10/118 The date of next meeting was confirmed as Monday 6 September 2010 at the Methodist Church Hall at 7.30 pm.
Items for the next agenda
10/119 Review of Standing Orders and Financial Regulations.
About the Parish Council
The Parish Council usually meets every month unless there are urgent matters requiring attention. Meetings take place in the Methodist Church Hall. The Agenda is posted on the Agenda page approximately one week before the meeting. The Agenda is also put on all four village notice boards.
Members of the Parish Council....
Mrs June Salt, Chairman,
Mrs Sam Toogood,
Mrs Val Latham
Mr Kelvin Jury
Mr Steve Diamond Vice-Chairman
Lt-Col Christopher Donaghy
Mr Tony Mason
Clerk & Responsible Financial Officer, Dr Janet B Davis, Conygar Lodge, Conygar, Broadmayne, Dorchester, Dorset DT2 8LX 01305 854483
For the latest news of the Council's activities, see the Last Meeting Minutes
If you would like to e-mail the council then you can use the following e-mail address
admin@broadmayne.org
Dates of future meetings -
6 September 2010
4 October 2010
1 November 2010
6 December 2010
Local Government
Broadmayne is within the West Dorset District and Dorset County Councils' area.
The link below to the "Dorset For You" website has now replaced the websites of Dorset County Council and West Dorset District Council.
Dorset For You.com .
INFORMATION AVAILABLE FROM BROADMAYNE PARISH COUNCIL UNDER THE MODEL PUBLICATION SCHEME ADOPTED AT COUNCIL 1 December 2008
Costs are listed at the end
INFORMATION TO BE PUBLISHED AND HOW INFORMATION CAN BE OBTAINED
Class 1 – Who we are and what we do www.broadmayne.org
Who’s who on the Council and Groups Hard copy from Clerk
Contact details for Parish Clerk www.broadmayne.org
and Council members Hard copy from Clerk
Accessibility details www.broadmayne.org
Hard copy from Clerk
Staffing Structure
Only employee is Clerk
Class 2 What we spend and how we spend it
Current and previous financial year Hard copy from Clerk
Annual return form and report by
auditor Hard copy from Clerk
Finalised budget Hard copy from Clerk
Precept Hard copy from Clerk
Financial Standing Orders and Hard copy from Clerk
Regulations
Grants given and received Hard copy from clerk
List of current contracts awarded
and value Hard copy from Clerk
Class 3 – What our priorities are
and how we are doing
Parish Plan Hard copy from Clerk
Annual Report to Parish Meeting Hard copy from Clerk
Class 4 How we make decisions
Calendar of meetings www.broadmayne.org
Hard copy from Clerk
Agendas of Meetings www.broadmayne.org
Hard copy from Clerk
Minutes of Meetings www.broadmayne.org
Hard copy from Clerk
Reports presented to Council meetings Hard copy from Clerk
Responses to consultation papers Hard copy from Clerk
Responses to planning applications Hard copy from Clerk
Class 5 – Our policies and procedures
Policies and procedures for conduct
of council business including Code
of Conduct, Standing Orders and
Financial Regulations Hard copy from Clerk
Grievance procedure Hard copy from Clerk
Disciplinary Procedure Hard copy from Clerk
Complaints procedure Hard copy from Clerk
Equal Opportunities Hard copy from Clerk
Class 6 – Lists and Registers
Assets register Hard copy from Clerk
Class 7 – The services we offer
Allotments Hard copy from Clerk
Village Seats Hard copy from Clerk
Additional Information
Grant application form Hard copy from Clerk
SCHEDULE OF CHARGES
£2 for the first single-sided A4 sheet of each request. 50p for each subsequent item. Where copies are mailed, an additional £2 plus appropriate postage. The Chairman is authorised to waive any fee if it is considered appropriate. For research requests requiring more than the mandatory nominal £450, an hourly rate of £25 will apply – this figure to be subject to review.
Parish Clerk
E:mail:
admin@broadmayne.org
Created on 08/28/2003 07:02 PM by kelvinjury
Updated on 08/13/2010 09:43 AM by sdiamond
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